10 Tips Regarding Choice Of Words For Business Writing

The main function of the business writing is to convey your message or thoughts effectively to the reader. In business communication, the receiver of the message should be able to understand your message immediately, and this can be possible only when you write your message with simple and familiar words. Following tips can assist you in choosing the right words for clear and effective business writing.

Use familiar words:
Use of familiar words is the most important rule of word selection in business writing. Always use common and familiar words of everyday use to make your message easily readable and understandable.

Use concrete words:
Use concrete words instead of abstract words in your business writing. Concrete words such as bank, chair, telephone forms clear and sharp images in our mind as opposed to abstract words such as performance, inconsistency, which creates vague and fuzzy meanings.

Use single words in place of circumlocution:
Avoid circumlocution or use of more words in a sentence than required to express the purpose in business writing.

Avoid long sentences:
Avoid use of long sentences having many clauses. Sometimes the reader loses the beginning by the time he comes to the end of the sentence.

Use technical words with care:
Every profession develops its own special vocabulary or technical words. The members of that professional group can easily understand these technical words. But, if you use these technical jargons in your business communication to an outsider, it will sound like a foreign language to him.

Avoid use of difficult words:
Use English words that are easy to use and understand instead of difficult and high-sounding word. Make your business writing more effective with simple and direct word, and avoid any possibility of misinterpretation of your words by the reader.

Use strong and power words:
Use of strong words or power words makes your business writing more forceful. Strong words not only drive your sentences forward but also arouse the interest of the reader.

Use active verbs:
Active verbs make your business writing direct, clearer, more informative and easier to understand.

Avoid use of camouflaged verbs:
Camouflaged verbs are verbs that are unnecessarily changed to nouns. Avoid camouflaged verbs and strengthen your business writing.

Use correct idioms and phrases:
Be careful in the choice of idioms and phrases while writing business communication.

Use writing software: Use business writing softwares with grammar checker and text enrichment tool for writing effective business communications. Text enrichment tool enriches text and enhances simple sentence to professional one.

Cultural Differences And International Business Communication

In the international scene, knowing and identifying cultural differences can make a big difference between successful business negotiations and mortifying rejections. International business communication plays a major role in this, as knowing how to communicate through their point of view is a great advantage.

Each country has their own way of saying things, what may not be offending to you may be offending to them. International business communication is all about knowing the important thing that lies behind peoples words in the international arena.

International business communication is communicating across cultures and the first thing you must always put in mind is the basic understanding that one size doesnt fit all. Always putting in mind that the cultural practices or habits you have does not mean that everyone else around the globe does. As they say, When in Rome, do as the Romans do.

The most important and worrying variables in the international scene of business are the cultural differences that most international business executives fail to comprehend resulting in most international business slip-ups. The failure to identify and adapt to these differences through effective international business communication can mean the difference between a closed deal and a faceless failure. Assuming cultures affect the way people communicate with each other and language above all else, is the core of culture.

Culture is the different ways in which people behave, act, or think towards themselves, families, and other people in the society. It includes customs connected with social, political, family, and religious values. Different cultures have deviating values for time and its use, for personal space, and for family values and chats. These differences must be identified and recognized to bridge the gaps between cultures and for real communication to take place.

Some of the effective international business communication guidelines that may help you swing that deal are:

Listening with an open mind
Communicating across cultures is all about putting aside personal feelings and listening deeply to the person talking. Develop your listening skills and learn how to hold your tongue. Knowing your own culture and the others culture as well will give you a better chance of bridging the differences. Keeping an open mind and sensitivity to these differences is a key factor for better communication.

Non-verbal and Verbal behavior
Every language had their own linguistic preferences, and these preferences will give clues about those particular cultures behavior, manners, and thinking. The English use modesty and understatement, and are sometimes purposely unclear to avoid confrontation and very polite. Eloquence, expressiveness, and flowery of words are most common among Italians and Spaniards, Germans on the other hand are very logical in manner. Knowing what people mean when they say yes is very important; it may mean yes, I understand but not yes, I agree.

Gestures
Gestures involves sensitivity and awareness, as gestures that are not offending to you might be very offending to the other, as in the case of beckoning someone to come over, some would hold out their hand with the palm up and then move the fingers gesturing the person to come. In Asian culture however, this gesture is considered rude. To gesture someone to come in Asian culture should be done with the palm facing down and then rolling the fingers.

Right Choice Of Words For Effective Business Communication

Communication is a process by which meanings are exchanged among people through the use of words. Business communication is a process of transmitting information and thoughts between various parts of an organization and also to people outside the organization such as customers, investors, suppliers etc. The main function of the business communication is to convey your message or thoughts effectively to the reader.

In business communication, the receiver of the message should be able to understand your message immediately, and this can be possible only when you write your message with simple and familiar words. So, the right choice of words is very important for powerful business communication.

Always use common and familiar words:
Use of familiar words is the most important rule of word selection in business communication. Always use common and familiar words of everyday use to make your message easily readable and understandable.

Use concrete words:
Use concrete words instead of abstract words in your business communication. Concrete words forms clear and sharp images in our mind as opposed to abstract words. Specific words such as bank, chair, and telephone are concrete words, whereas performance, inconsistency and significant are abstract words, which creates vague and fuzzy images in our mind.

Use single words in place of circumlocution:
Avoid use of more words than required in a sentence or circumlocution to express the purpose in your business communication.

Avoid long sentences:
Avoid use of long sentences having many clauses and unnecessary words. The recommended average sentence length for effective business communication is between 15 to 18 words for a clear and readable style.

Use technical words with care:
Every profession has its own special vocabulary and technical words. The members of that professional group can easily understand these technical words and jargons. But, if you use these technical words in your business communication to an outsider, it will sound like a foreign language to him.

Avoid use of difficult words:
Use English words that are easy to use and understand instead of difficult and high-sounding words. Make your business writing more effective with simple and direct word, and avoid any possibility of misinterpretation of your words by the reader.

Use strong and power words:
Use of strong words or power words makes your business writing more forceful. Strong words not only drive your sentences forward but also arouse the interest of the reader.

Use active verbs:
Active verbs make your business writing direct, clearer, more informative and easier to understand.

Avoid use of camouflaged verbs:
Avoid camouflaged verbs and strengthen your business communication. Camouflaged verbs are verbs that are unnecessarily changed to nouns, which results in addiction of more verbs in a sentence.

Use correct idioms and phrases:
Be careful in the choice of idioms and phrases while writing business communication.

Use writing software: Business writing softwares with grammar checker and text enrichment tool can be used for writing effective business communications.